Finance Council
Minutes of May 15, 2007
Members Present: Fr. Dave, Joe Dubovec, Tom Halloran, Doug Hill, Bob Pearl, Mark Palko, Dan Sage, Marty K. Zanotti, Len Robare and Renee Estremera
Excused: Marty P. Zanotti
Guest: Mrs. Updegrove
School Registration
Currently we have 247 students. Only the eighth grade has more than 30 students now. With this enrollment, there will be only limited incentive for this year. Due to the reduced size of the eight grades and with two homeroom teachers, there will be no incentive for the two teachers. Should the number of students per classroom change, and then additional incentives will be considered. There are a potential of 7 additional students from non-parishioners.
Spanish Language Program
There were two proposals for the program one from a contractor and a for teacher job-sharing with St. Francis de Sales. The cost of the job-sharing was much lower and will be implemented. The cost of sharing benefits will be determined between the two schools.
Hot Meal Program
The council approved the implementation of the Hot Meal Program for 2007-2008. Federal food money will cover most of the additional cost for establishing the program. We need to determine how to add additional shelving in the walk-in cooler and the pantry may have to be rearranged to provide space for the program’s foods.
Spanish Language Program and Hot Meal Program implementations are part of the commitment made to the school by the finance council when the school merger failed.
Gift Card/Coupon Program
This program for tuition assistance to participating school families has operated successfully for several years. We have a group of 18 volunteers who will help to expand the program parish wide and thereby increase the amount of tuition assistance available to all families. We will continue the existing program that benefits the participating school families directly.
The initial expansion will be coupled with the monthly Donut Sunday program. Any revenue generated from the parish wide implementation would be directed to the general tuition assistance fund or to a specific school related program. The expansion will begin in the fall of 2007. Use of credit cards for the purchases is still being investigated. It was recommended that business owners be contacted about purchasing these cards for their ordinary purchases at participating stores. It is also planned to have the Gas Card Booth at the Festival again this year.
Credit Card Tuition Payments
Some parents have requested to pay their tuition with a credit card. The initial cost indicates that we would lose about 4 – 6% per transaction. This remains under study. We cannot add the cost of the service fee to the tuition.
Bell Tower Management
A proposal has been received from Bruno’s Ristorante and Catering to operate the Bell Tower. The terms are favorable and a contract will be drafted to cover the operation and may require approval from the diocese. In the interim, Bruno’s will assume the existing bookings and will be begin to schedule next year. Our existing Bell Tower staff will work with Bruno’s.
The first booth captains meeting will be June 4th at 7:00 p.m. in the Activities Center. The entertainment is almost complete. We are still looking for a Mariachi band. Raffle ticket printing is underway and should be delivered the beginning of June.
A proposal has been received to re-seal the parking lot. It has been two years since the last sealing. Tentative scheduling is August 23 – 28 before school starts. It was recommended that hot rather than cold patching be used to repair parts of the parking lot.
Pending Items:
Next Finance Council meeting: Tuesday, June 12th, at 7:00 p.m. in the Bell Tower.
Tom Halloran
Chair
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